The booking process

  • The booking process begins when you apply online.  We cannot work up a cost estimate until you have submitted the no-obligation online application.  A basic cost sheet is available here if you would like to get a general idea of our prices. 

  • You can see if the date you want is available by checking the Master Calendar.  Space may be available on the same day as Academic or Extension classes depending on your facility needs.  When we look over your application, we will let you know if your needs are compatible with our Academic and Extension program uses.     

  • After a review of your event requirements, a cost estimate will be provided and a final Application for Use will be prepared.  For clients who have not booked the facility in the past, a walk through is scheduled before the final cost estimate is prepared so that we can make sure that our facility is right for your use. 

  • Once you have approved the final cost estimate and terms of use, we will submit your application to the Pierce College Enterprise Office for review and approval.  A $300 non-refundable deposit is required before the process of Permit development begins.  We will put a temporary HOLD on your date during the approval process.   The application can be submitted up to one year in advance of your event date.    

  • Because we are part of the Community College District, the leasing process is not flexible.  You must be prepared to provide the following documents before a Permit for Use (contract) will be processed. 

    • Online application for use

    • W-9 Form signed applicant showing the SS# or business/club EIN#

    • Proof of Workers Compensation coverage or a notarized statement stating that your organization or business does not employ individuals for whom Workers Compensation coverage is required.

    • Proof of Liability Insurance w/endorsement and subrogation clauses as detailed below

    •  Vehicle liability Insurance in the amount of 1Million if you use rolling stock for a reason other than transportation

    • Booking Fee of $300 - non-refundable but transferable to a later event if cancellation is necessary

  • Once we have agreed on the cost and terms and the required application documents are provided, a Permit for Use will be produced by the college for your signature and the signature of the Pierce College President. 

  • The process from application for use to permit for use typically takes about 3 weeks but can take longer depending on staff availability.  A final PFU cannot be issued without the items listed above. 

  • All terms of the contract, including your fixed-costs payment and damage deposit, must be made prior to event setup. 


insurance requirements

General Liability – Comprehensive or Commercial, minimum limits for each occurrence $1,000,000, General Aggregate $2,000,000.  The Certificate of Insurance and an accompanying endorsement must endorse "Los Angeles Community College District (LACCD), its Board, Officers, Employees, Agents and Volunteers”  AND include a waiver of subrogation

Share this language with your insurance company:  “Los Angeles Community College District, its Board, Officers, Employees, Agents and Volunteers are named as Additional Insured per attached Endorsement Form. Waiver of Subrogation and Primary Non-Contributory apply per attached Endorsement.”

If you use a vehicle for a purpose other than transportation to the facility, you must have a $1 Million Vehicle Liability policy in addition to the General Liability policy described above. 

If you arrange for a Food Truck to be on our premises, they must provide proof of their $1M policy before being allowed to set up on the property.  

A copy of your liability insurance must be submitted at least 1 month prior to your event.  In some cases, there will be an additional fee from your company for the Subrogation Waiver. 
 

Proof of Worker Compensation Insurance for businesses that have eligible employees is required.  Businesses or clubs that do not employ individuals for whom coverage is required must submit a notarized statement that there are no Workers Compensation Eligible Employees.  The statement must be received at least 2 weeks in advance of your event. 

We recommend that you apply at least 2 months in advance and submit your certificate of insurance with required endorsement and subrogation language at least 3 weeks in advance so that plenty of time is available to address an issue if it arises.